ZayPOS is the all-in-one point of sale for cafes, restaurants, and bakeries. Take orders faster, manage your team, and stay food-safe — all from one place.
A touch-optimised interface built for the speed of a real rush. Works on tablets, phones, and desktops — no specialist hardware required.
✓
Touchscreen-optimised for tablets and phones
✓
Modifiers, extras, and special instructions
✓
Real-time out-of-stock detection
✓
Dine-in, takeaway & delivery modes
✓
Split payments — cash, card & bank transfer
Staff & Rota
Your whole team, one system
From clock-in to payroll, ZayPOS handles it all. PIN logins, rota scheduling, performance tracking, and automatic payroll from clock-in data.
✓
Secure PIN login per staff member
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Clock in / out linked to your rota
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Drag-and-drop weekly rota planner
✓
Automatic payroll from clock-in data
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Sales performance leaderboard
👥Rota auto-generated for this week
EHO report ready in one click
Food Safety
Always compliant, zero stress
Digital temperature logs, daily checklists, SMS reminders, and a one-click EHO inspector pack. Food Standards Agency ready — without the paperwork.
✓
Digital fridge & freezer temperature logs
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Opening, cleaning & closing checklists
✓
SMS reminders to on-shift staff
✓
One-click EHO-ready compliance report
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Staff food safety e-learning & quizzes
Everything included
One system. Every corner of your business.
From the front counter to the back kitchen. From stock orders to staff payroll.
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Fast Ordering
Touch-optimised POS with dine-in, takeaway, and delivery. Modifiers, notes, and instant out-of-stock alerts.
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Flexible Payments
Cash, card, bank transfer, or split. Works with Clover, Dojo, SumUp & Square. Smart terminal routing per location.
📺
Kitchen Display
Real-time KDS for your kitchen. Orders appear the second they're placed, with timers, notes, and status tracking.
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QR Table Ordering
Customers self-order from their phone via QR code. No app needed. Orders go straight to the KDS and POS.
📦
Stock & Suppliers
Real-time stock levels, low-stock alerts, supplier management, and AI invoice processing from a photo or PDF.
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Staff Management
PIN login, role-based access, clock in/out, rota scheduling, payroll, and a performance leaderboard.
⭐
Loyalty & Reviews
Points-based loyalty, customer profiles, and automated SMS/email review requests. Build a regular customer base.
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Reports & Analytics
Sales by day, week, month. Top products, peak hours, VAT summaries, year-on-year charts, and staff performance.
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AI-Powered Tools
AI invoice scanning, smart meal deal builder, upselling recommendations, and auto-generated staff rotas.
Powered by AI
Not gimmicks. AI that actually saves you time.
ZayPOS uses OpenAI across four real workflows — invoice processing, meal deal building, upsell recommendations, and staff rota generation. Each one runs in the background so your team can focus on the floor.
💡 Smart Upselling
Sell more without trying harder
When a customer's order is being built, ZayPOS quietly analyses their purchase history and what's already in the cart — then suggests the right add-on to the staff member at exactly the right moment. Not a pop-up. Not annoying. Just a subtle nudge that works.
✓ Suggestions based on the customer's actual order history
✓ Context-aware — accounts for what's already in the cart
✓ Shown as a gentle staff prompt, never forced on the customer
✓ Gets smarter the more orders you process
Example
Customer orders a flat white and a croissant → ZayPOS suggests: "Add an extra shot? This customer usually does."
Current order
☕ Flat White
🥐 Croissant
🤖 AI suggestion
Based on this customer's last 6 visits — they usually add an oat milk upgrade.
Add oat milk +30p
Skip
🍽️ Meal Deal Builder
Build bundles that actually sell
ZayPOS analyses which products your customers buy together most often, then suggests the best meal deal combinations — with pricing, naming, and attach rate predictions. You approve, adjust, and publish. Done.
✓ Built from your real sales history — not guesswork
✓ Suggests bundle name, price, and included items
✓ Editable before publishing — you're always in control
Take a photo of a supplier invoice — even a crumpled handwritten one — upload it to ZayPOS, and the AI reads every item, quantity, and price. Review the extracted data, confirm, and your stock levels update automatically. No typing required.
✓ Works with photos, PDFs, and scanned documents
✓ Handles handwritten and poorly formatted invoices
✓ Full audit trail — every invoice stored with original image
✓ Batch processing — multiple invoices at once
How it works
Photo of invoice → AI extracts items & quantities → You confirm → Stock updates → Invoice archived.
📅 Auto Rota Generation
A fair rota in seconds, not hours
Stop spending your Sunday building next week's rota. ZayPOS auto-generates a fair schedule based on each staff member's submitted availability, their sales performance, hours worked that month, and fairness rules you set. One click. Done.
✓ Considers staff availability submissions
✓ Balances hours fairly across the team
✓ Factors in performance data and peak trading hours
✓ Fully editable — drag and drop to adjust before publishing
✓ Clock-in validated against generated rota automatically
🗓️ Week of 13 Jan — Auto-generated
AI rota
Mon
Tue
Wed
Thu
Fri
Sarah
7–3
—
7–3
9–5
7–3
Marcus
—
9–5
12–8
—
9–5
Aisha
12–8
7–3
—
12–8
—
🧠
Powered by OpenAI
GPT-4o Vision for invoices · GPT-4o-mini for suggestions & rotas
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Your data stays yours
Invoice content is processed and discarded — never used to train models
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Always in your control
Every AI output is reviewed before anything is saved or published
Real businesses
Trusted by food teams across the UK
★★★★★
"We switched from a big-name POS and ZayPOS does everything we need and more. The food safety tools alone are worth it — no more paper log sheets."
Sarah M.
Owner, The Morning Cup — Bristol
★★★★★
"The rota and payroll features save me hours every week. Staff clock in with their PIN and the payroll just calculates itself. It's brilliant."
James T.
Manager, Bakers & Co. — Leeds
★★★★★
"QR table ordering has been a game changer at busy lunchtimes. Customers love it and our team can focus on making the food, not taking orders."
Priya K.
Owner, Spice Garden — Manchester
Who it's for
Made for every food & drink business
From a solo barista to a multi-site group — ZayPOS scales with you.
☕ Coffee shops & cafes
🍽️ Restaurants & bistros
🥐 Bakeries & patisseries
🧃 Juice bars
🍔 Fast food & takeaways
🚚 Food trucks & pop-ups
🍦 Dessert parlours
🫖 Tea rooms
🥪 Sandwich shops & delis
Pricing
Simple pricing. Built for British hospitality.
Per till, per month. Unlimited staff included. Example: a 2-till café on Growth = £138/mo, however many people you employ. Full access on every trial — no credit card needed.
✓60-day guarantee — save 5 hours/week or full refund.How it works →
Monthly
Yearly
Save 20%
Starter
For small cafes and single-location shops just getting started.
